150+ LinkedIn Recruiter Message Templates That Actually Get Responses in 2024

I've been recruiting on LinkedIn for over eight years, and I can tell you firsthand that most recruiting messages fail spectacularly. According to LinkedIn's own data, the average InMail response rate hovers around 18-25%, but I've seen my clients achieve 40%+ response rates using the right templates and personalization strategies.

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I've been recruiting on LinkedIn for over eight years, and I can tell you firsthand that most recruiting messages fail spectacularly. According to LinkedIn's own data, the average InMail response rate hovers around 18-25%, but I've seen my clients achieve 40%+ response rates using the right templates and personalization strategies.

The problem isn't that candidates don't want to hear from recruiters. It's that most recruiting messages sound like they were written by a robot having a bad day.

In this comprehensive guide, I'm sharing 150+ message templates that have been tested across thousands of recruiting campaigns. These templates cover every scenario you'll encounter as a recruiter, from initial connection requests to handling rejections gracefully. More importantly, they're designed to sound human, build genuine relationships, and respect candidates' time and intelligence.

LinkedIn Connection Request Messages for Recruiters

Connection requests are your first impression, and you only get 300 characters to make it count.

Effective LinkedIn connection requests mention a specific reason for connecting, reference the candidate's background or achievements, and avoid generic sales language to maximize acceptance rates.

Here are proven connection request templates that consistently get accepted:

• Hi [Name], I came across your profile while researching [specific skill/achievement]. I'm working on some exciting [industry] opportunities that might interest you. Would love to connect and share details.
• Hello [Name], your experience at [Company] caught my attention, especially your work on [specific project]. I'd like to connect and discuss some similar roles I'm currently recruiting for.
• Hi [Name], I noticed we both have connections at [mutual connection/company]. I'm recruiting for [role type] positions and would value connecting with experienced professionals like yourself.
• Hello [Name], your background in [specific area] is impressive. I'm working with some top-tier companies in [industry] and would love to connect to share opportunities that match your expertise.
• Hi [Name], I saw your recent post about [topic] and found your insights valuable. I'm recruiting for roles that would benefit from your [specific skill] experience. Let's connect!

Tip: Consider investing in LinkedIn Premium or Sales Navigator to send more personalized connection requests and access advanced search filters.

LinkedIn InMail Templates for Candidate Outreach

InMails give you more space to make your case, but brevity still wins.

High-performing InMails contain 50-125 words, feature personalized subject lines, and focus on candidate benefits rather than company needs to achieve maximum engagement.

Subject line formulas that work:

• "Quick question about your [specific skill] experience"
• "[Company name] opportunity - perfect for your background"
• "Your [achievement] caught our attention"
• "Confidential opportunity in [industry]"

Proven InMail body templates:

• Hi [Name], I noticed your impressive work at [Company], particularly [specific achievement]. We're working with a [industry] leader who needs someone with your exact background in [skill]. The role offers [specific benefit]. Are you open to a brief conversation this week?
• Hello [Name], your experience with [technology/process] is exactly what my client is seeking. This is a [seniority level] role with [company type] offering [key benefit]. Even if you're not actively looking, I'd love to share the details. Worth a 10-minute chat?
• Hi [Name], I've been following your career progression and I'm impressed by your growth in [area]. I'm recruiting for a role that could be your next big step - [brief role description]. The hiring manager specifically asked for candidates with your background. Interested in learning more?
• Hello [Name], quick question: are you happy with your current growth opportunities? I'm working with a [company description] that's looking for someone with your [specific skill] expertise. The role comes with [benefit]. Would you be open to a confidential conversation?

Follow-Up Message Templates for Non-Responders

Persistence pays off, but timing and approach matter more than frequency.

Effective follow-up messages wait 5-7 days between contacts, offer new value or information, and acknowledge previous outreach without appearing pushy or desperate.

First follow-up templates (5-7 days after initial message):

• Hi [Name], I know you're busy, so I'll keep this brief. The [role title] position I mentioned has generated significant interest, but I still think you'd be the perfect fit. Worth a quick call to discuss? Even if timing isn't right, I'd love to stay connected for future opportunities.
• Hello [Name], following up on my previous message about the [role] opportunity. I wanted to add that this role offers [new detail/benefit] which wasn't mentioned initially. Still interested in learning more?
• Hi [Name], I realize my last message might have gotten lost in your inbox. The [company] role I mentioned is still open, and honestly, you're still my top choice. Would you have 10 minutes this week for a quick conversation?

Final follow-up templates (2 weeks after first follow-up):

• Hi [Name], this is my final message about the [role] opportunity. I understand if the timing isn't right. I'll keep your profile in mind for future roles that match your background. Feel free to reach out anytime if your situation changes.
• Hello [Name], I don't want to be that recruiter who won't take a hint! I'll stop reaching out about this specific role, but I'd love to stay connected for future opportunities that might be a better fit. Thanks for your time.

LinkedIn Messages for Hiring Manager Introductions

Smooth handoffs between recruiters and hiring managers can make or break candidate experience.

Professional hiring manager introduction messages should highlight candidate strengths, establish role relevance, and provide clear next steps while maintaining appropriate urgency and enthusiasm.

Templates for introducing candidates to hiring managers:

• Hi [Candidate], great news! [Hiring Manager] would like to speak with you about the [role] position. Based on our conversation, I think you'll find the role exciting, especially the [specific aspect discussed]. [Hiring Manager] is available [time options]. Does [specific time] work for you?
• Hello [Candidate], I've shared your background with [Hiring Manager] and they're impressed by your experience with [specific skill]. They'd like to schedule a conversation for [day/time range]. The discussion will cover [topics]. Are you available for a [duration] call?
• Hi [Candidate], [Hiring Manager] is excited to meet you! They specifically mentioned being interested in your [achievement/experience]. I've scheduled a [meeting type] for [time]. You'll discuss [agenda items]. I'll send calendar invite and prep materials shortly.

Templates for setting expectations:

• Quick heads up before your call with [Hiring Manager]: they're particularly interested in hearing about your experience with [topic]. The conversation should take about [duration]. Feel free to ask about [relevant topics]. I'll check in with you afterward!
• Hi [Candidate], your call with [Hiring Manager] went well! They mentioned being impressed by [specific point]. Next steps are [action items]. I'll coordinate the [next step] and keep you updated on timing. Any questions in the meantime?

Rejection and Decline Response Templates

How you handle rejection often determines whether you'll work with that candidate in the future.

Professional rejection responses should express gratitude, maintain relationship potential for future opportunities, and request constructive feedback to improve recruiting processes and candidate experience.

Templates for "not interested" responses:

• Thanks for the quick response, [Name]. I completely understand that the timing isn't right. I'll keep your profile in mind for future opportunities that might be a better fit. Would you be open to me reaching out in 6-12 months if something interesting comes up?
• Hi [Name], I appreciate your honesty about not being interested. No worries at all! Out of curiosity, what would make an opportunity compelling enough for you to consider a move? This helps me better understand what to look for in future roles.
• Hello [Name], thanks for letting me know. I respect that you're happy in your current role. If your situation changes or you hear of colleagues who might be interested in [industry] opportunities, I'd appreciate the referral. Stay in touch!

Templates for feedback requests:

• Hi [Name], thanks for considering the opportunity. Since you decided to pass, would you mind sharing what didn't align with your goals? Your feedback helps me better match candidates with roles in the future. I really appreciate your time!
• Hello [Name], I understand this wasn't the right fit. Could you share what aspects of the role or company didn't resonate with you? This feedback is invaluable for improving how I present opportunities to candidates like yourself.

LinkedIn Messages for Passive Candidate Engagement

Passive candidates require a softer touch and longer-term relationship building approach.

Successful passive candidate messages focus on career development opportunities, industry insights, and professional growth rather than immediate job openings to build trust and interest over time.

Templates for initial passive candidate outreach:

• Hi [Name], I've been impressed by your career trajectory, especially your move from [previous role] to [current role]. I work with several companies in [industry] and often see opportunities that might interest professionals with your background. Would you be open to staying connected for future possibilities?
• Hello [Name], your expertise in [area] is exactly what many of my clients are seeking. Even if you're not actively job searching, I'd love to stay connected and share market insights that might be valuable for your career planning. Worth connecting?
• Hi [Name], I noticed your recent promotion to [title] - congratulations! Your growth in [area] is impressive. I work with companies that value professionals with your trajectory. Mind if I stay connected to share relevant opportunities as they arise?

Templates for sharing industry insights:

• Hi [Name], thought you'd find this interesting: [industry trend/news]. Given your background in [area], I'd love to hear your perspective. I'm seeing increased demand for professionals with your skillset. Are you noticing similar trends in your network?
• Hello [Name], the [industry] market is evolving rapidly, especially around [topic]. Companies are increasingly seeking professionals with your [skill] background. Even if you're not looking to move, staying informed about market trends can be valuable for salary negotiations and career planning.

Tip: Consider subscribing to industry publications and newsletters to stay current on trends that matter to your target candidates.

Interview Scheduling and Process Communication

Clear communication during the interview process reduces no-shows and improves candidate experience.

Professional interview scheduling messages should include comprehensive logistics, multiple time options, and clear instructions while maintaining enthusiasm about the opportunity and candidate fit.

Templates for interview invitations:

• Hi [Name], great news! [Company] would like to schedule your first interview for the [role] position. We have availability on [day 1] at [times] or [day 2] at [times]. The interview will be [format] with [interviewer] and should take about [duration]. Which time works best for you?
• Hello [Name], [Hiring Manager] is excited to meet with you! We'd like to schedule a [interview type] for [duration]. Available times: [list options]. The conversation will focus on [topics]. Please confirm your preferred time and I'll send calendar details.
• Hi [Name], time for the next step! Your [interview round] interview is scheduled with [interviewer names] on [date] at [time]. Format: [details]. You'll discuss [agenda]. Please confirm attendance and let me know if you need to reschedule. Looking forward to your feedback afterward!

Templates for interview confirmations and reminders:

• Hi [Name], confirming your interview tomorrow at [time] with [interviewer]. Location: [details] or [video link]. Please arrive [timing instruction]. You'll need [materials]. Excited to hear how it goes! Feel free to call me if any questions arise.
• Hello [Name], quick reminder about your interview today at [time]. [Interviewer] is looking forward to meeting you. The conversation will cover [topics]. I'll check in with you afterward to hear your thoughts and discuss next steps. Good luck!

LinkedIn Recruiting Message Templates by Industry

Different industries require different communication styles and terminology to resonate with candidates.

Industry-specific recruiting messages should incorporate relevant terminology, demonstrate understanding of career progression patterns, and address common professional pain points within each sector.

Technology and software development templates:

• Hi [Name], your work on [specific technology/project] caught my attention. I'm recruiting for a [role] position with a [company type] that's building [product/service]. They're looking for someone with your [specific skill] experience. The tech stack includes [technologies]. Interested in learning more?
• Hello [Name], I noticed your contributions to [open source project/community]. A [company stage] startup is seeking a [role] to lead [specific area]. They're offering [benefit - equity/remote/etc.] and working on [interesting problem]. Worth a conversation?

Healthcare and medical professional templates:

• Hi Dr. [Name], your specialization in [area] aligns perfectly with an opportunity I'm working on. [Healthcare organization] is seeking a [role] for their [department/program]. The position offers [specific benefit relevant to healthcare]. Would you be interested in discussing the details?
• Hello [Name], your experience in [healthcare area] is exactly what [organization type] needs. This [role] position focuses on [specific responsibility] and offers [benefit]. Given the current healthcare landscape, this could be an excellent career move. Open to a brief conversation?

Finance and banking templates:

• Hi [Name], your background in [finance area] is impressive, particularly your work at [institution]. I'm recruiting for a [role] position with [organization type] focusing on [specific area]. The role offers [benefit] and growth into [career progression]. Worth discussing?
• Hello [Name], given your expertise in [financial area], I thought you'd be interested in this [role] opportunity. [Company] is expanding their [department] and seeking someone with your [specific experience]. The position includes [relevant benefit]. Interested in learning more?

Advanced LinkedIn Recruiting Communication Strategies

Senior-level and executive recruiting requires more sophisticated communication approaches and relationship building.

Executive-level recruiting messages require elevated personalization, demonstrated industry expertise, and sophisticated relationship-building approaches that respect candidate seniority and decision-making processes.

Templates for C-suite and executive outreach:

• Hello [Name], your leadership at [Company] during [specific situation/achievement] demonstrates exactly the kind of strategic thinking [Client Company] needs. I'm conducting a confidential search for their [C-level role]. Given your background, I believe this could be a compelling next chapter. Would you be open to a discreet conversation?
• Hi [Name], I've been following [Company]'s growth under your leadership, particularly [specific achievement]. A [industry] leader is seeking a [role] to drive [strategic initiative]. The opportunity offers [executive-level benefit]. Even if you're not actively considering moves, I'd value your perspective on the role and potential referrals.

Templates for confidential search communication:

• Hello [Name], I'm conducting a confidential executive search that I believe would interest you. The client is a [company description] seeking [role] to lead [initiative]. Given the sensitive nature, I'd prefer to discuss details over a brief call. Are you available for a confidential conversation this week?
• Hi [Name], I have a confidential opportunity that aligns with your background in [area]. The role involves [high-level responsibility] with [organization type]. I can't share company details via message, but I think you'd find the opportunity compelling. Worth a discreet phone call?

Templates for referral requests:

• Hi [Name], I know you're well-connected in the [industry] space. I'm searching for a [role] with [company type] and wondering if you know qualified professionals who might be interested. The role requires [key qualifications]. Any referrals would be greatly appreciated!
• Hello [Name], you've built an impressive network in [area]. I'm recruiting for [role type] positions and would value any referrals from your network. I always handle referrals professionally and keep sources confidential. Anyone come to mind who might be interested?

How to Customize These Templates for Your Recruiting Needs

Templates are starting points, not final destinations. The key to success lies in personalization and continuous optimization based on your results.

Start by researching each candidate thoroughly. Review their LinkedIn profile, recent posts, company news, and mutual connections. Look for specific achievements, career transitions, or interests you can reference authentically. According to a study by Talent Board, personalized recruiting messages receive 40% higher response rates than generic outreach.

A/B test different elements of your messages systematically. Test subject lines, opening sentences, call-to-action phrases, and message length. Track response rates, meeting acceptance rates, and ultimately, hire rates for different template variations. What works for software engineers might not work for marketing directors.

Consider compliance requirements for your industry and region. Healthcare recruiting has different privacy considerations than technology recruiting. International candidates may have different communication preferences and legal protections. Always include opt-out language and respect candidate preferences about communication frequency.

Integrate your messaging strategy with your ATS and recruiting workflow. Use merge tags for basic personalization, but always review and customize before sending. Set up tracking systems to measure which templates perform best for different role types, seniority levels, and industries.

Remember that successful recruiting is about building relationships, not just filling positions. The candidates who aren't interested today might be perfect for roles six months from now. The way you handle initial conversations, rejections, and follow-ups determines whether candidates will engage with you in the future and refer others from their network.

I've seen recruiters transform their results by treating every message as an opportunity to build their professional brand. Candidates talk to each other, and your reputation in the market directly impacts your ability to attract top talent. Invest time in crafting messages that reflect your professionalism, industry knowledge, and genuine interest in candidate success.

These templates have helped hundreds of recruiters improve their LinkedIn outreach results. Start with the templates that match your most common recruiting scenarios, customize them with candidate-specific details, and track your results. Remember that great recruiting messages sound like they come from a knowledgeable professional who genuinely cares about candidate success, not a salesperson trying to hit quota. Always comply with applicable employment laws and LinkedIn's terms of service when conducting recruiting outreach.

What's the ideal length for LinkedIn recruiting messages?

Connection requests should be 200-300 characters, while InMails perform best at 50-125 words. Longer messages often get skipped on mobile devices.

How long should I wait between follow-up messages?

Wait 5-7 days between follow-ups. Send maximum 2-3 follow-ups before moving on to avoid appearing pushy or desperate.

Should I mention salary in initial LinkedIn messages?

Avoid specific salary figures in initial outreach. Focus on role benefits and growth opportunities instead. Discuss compensation during phone conversations.

What's the best time to send LinkedIn recruiting messages?

Tuesday through Thursday, 8-10 AM and 6-8 PM typically see highest response rates. Avoid Mondays and Fridays when possible.

How do I personalize messages without spending hours researching?

Focus on recent LinkedIn activity, job changes, shared connections, or company news. Even small personal touches significantly improve response rates.